Academic Operations Administrator Vega School - Cape Town Campus (Permanent) - AOAVSC01
Applications accepted until:
Number of Openings

Campus/Business Unit:

Vega School - Cape Town Campus

Direct Reporting Line:

Vice Principal - Operations

Job Purpose:

Supports Student Relations Co-ordinator and Vice Principal - Operations with student administration


  • Grade 12
  • Office Administration Certificate

Functional Competencies:

  • Attention to detail
  • Organised
  • Computer literate
  • Interpersonal skills
  • Must have an understanding of higher education sector.
  • Excellent time management skills.
  • Service orientated.
  • Display high levels of initiative.
  • Excellent communication (written and verbal) and interpersonal skills.
  • Ability to work independently in a pressured environment and meet deadlines.
  • Accuracy and attention to detail is essential.
  • Strong administrative and organisational skills and a love for education.

Work Experience:

  • 2 years administration experience


  • Administration experience in the higher education industry.

Key Performance Area:

  • Printing of seating plan registers that are to be place outside venue during test/exam cycles.
  • Maintain distribution of registers for students academic material (reading packs/ manuals/ guides and additional materials).
  • Track inventory level of exam scripts.
  • Support Student Relations Co-ordinator with assessment hand in process as required.
  • Support Student Relations Co-ordinator during moderation cycle (internal and external) with scanning/ couriering of scripts/ projects where required.
  • Printing of class list/ registers (for lecturer/ test or exams).
  • Assist Vice Principal €“ Academic with general administration during peak periods (prepare for Open Days€™ Campus functions: Registration/ Parents Evenings/ Portfolio Night/ Showcase/ Brand Challenges).
  • Graduation Cycle: follow up and track outstanding documents/ uploading relevant documents on CAMS Document Tracking.
  • Assisting with Graduation Preparations (Graduation Pack envelopes and labels/ Printing of additional letters/ academic transcripts/ printing of register and GR008 to be used at Graduation day and assisting on graduation day).
  • Gather information for reports on request from National Student Relations Manager.
  • Relieve Librarian and/ or Receptionist when needed.


Please note that only successful candidates will be contact within 7 days of applying, should you not hear from us in 7 days please consider your application unsuccessful.